Employee Directory

Please find below a comparison grid and pricing for both the versions of the Employee Directory – the Employee Directory and the Employee Directory – Pro.

Ensure that the logged in user has an email id associated with their SharePoint profiles record. To check if there is an email Id associated, please visit the logged in user’s SharePoint User Profile and look for the email ID field. If the email ID is not present, please add the email ID and retry.

In the Saketa Employee Directory – Pro, you can filter by multiple attributes, thereby considerably reducing the time taken to find your colleagues.

The Saketa Employee Directory – Pro allows you to export and print the Employee Directory.

Ensure that the attribute has at least one value for any of the Employees in Active Directory. If no employee has the attribute, then the filter will not display. For e.g. if you have defined a Hobbies attribute, then please ensure that the hobbies have been entered by the employees, and the same is reflected in the Active Directory.

Ensure that you have Full Control Permissions on the site where the application has been installed or you are the Site Collection Administrator. You need to at least be a Site Collection Administrator to see the Administration link.

The Saketa Employee Directory – Pro allows you to rename filters as per your convenience.

If you are seeing duplicate nodes then this could be an issue of User Profile Search Services. Please follow the below steps to check if the data is being duplicated:

1. Go to Site search – People and search for the person whose node is showing up more than once
2. If the search results display 2 records, then it confirms that duplicate profiles are shown from SharePoint search service itself. Please contact your SharePoint Administrator to get the problem rectified.
3. If it displays only one record and the node still shows up as a duplicate, please feel free to contact us at support@saketa.com .

The Saketa Employee Directory – Pro gives you the ability to export the entire directory to a PDF/Excel.

The Exclude Filters feature provided is used to hide the users from Employee Directory.

1. Click on the Administration tab and open Manage App Configurations.
2. From here, go to Exclude Filters tab and apply the required conditions in order to hide particular employees from displaying in the Saketa Employee Directory.

Saketa Employee Directory fetches data from SharePoint User Profiles that is in turn mapped with that of Active Directory via SharePoint Search Services.

You can add as many exclude filters as you like and there are no limits as such.  Still, it is recommended to identify a common user profile attribute, for all the accounts that need to be removed from directory.

Example 1: All vendor accounts should be removed.

• Go to Exclude Filter tab from the administration.
• Enter attribute name Employee Type; give its value as Vendor.
• Add filter and Save. Refresh directory page and check. Vendor accounts get hidden from the app.

Example 2: All the accounts that have “.au” in their email, should be removed.

• Go to Exclude Filter tab from the administration.
• Select WorkEmail from Filter by condition drop list.
• In the adjacent text box enter “.au”.
• Add filter and Save. Refresh the directory page and check that those accounts have been removed.

Both the examples are based on the assumption that AD hold these attributes and corresponding values.

There are 2 ways you can accomplish this.

1. From outside the app: Contact your SharePoint admin (or Microsoft team for O365) to filter out all the disabled accounts. Microsoft automatically runs regular crawls for O365, and this will later reflect in the Employee Directory application.
2. From within the app: Exclude filter feature in the Administration->Manage Configurations helps you exclude the accounts. All you need to do is, to provide an attribute value that is common to these disabled accounts.

Yes, the profile pictures will be fetched in the team site as well.

Please ensure that the steps mentioned below are taken care of.

1. Ensure that the user has uploaded his profile picture in his Delve/Outlook. If not, please upload the picture. Please note that once the pictures are uploaded, it takes up to 1 week for Microsoft to do a sync with the User Profiles.
2. Once the picture is uploaded in Outlook/Delve, please note that the user should open their Delve at least once.
3. If the user’s profile picture was never uploaded in AD or through Outlook, SharePoint, etc. then the first letters of his first name and last name would be displayed in place of the profile picture.